Work Smarter. Grow Faster.
With Solutions Built for Your Business.
We bridge the gap between your goals and your capacity. OptimaAI designs custom solutions that free your team to focus on growth, relationships, and results.
Is slow follow-up and manual work quietly costing you revenue every day?
OptimaAI changes that. We build intelligent solutions that keep every lead warm, every client engaged, and your team focused on growing revenue — not managing it.
Explore Our SolutionsBuilt for businesses that know they can do more
Your team is capable. Your clients are there. But somewhere between the ambition and the day-to-day, things get stuck. We build the solutions that remove that friction — so your business finally runs the way you always intended.
Custom Automation
We build systems tailored to your workflows, not generic tools that need workarounds. Your business runs your way.
Data-Driven Clarity
Turn scattered data into clean dashboards and actionable insights your team can actually use — no data science degree required.
Seamless Integration
We connect with your existing CRM, scheduling, and communication tools — no disruption to your day, no starting from scratch.
Our Services
Three focused areas where we help service businesses save time, cut errors, and grow smarter.
Process Audit & Automation
We map your workflows, find the bottlenecks, and build automation that saves your team real hours every week.
Learn MoreCustomer Engagement Tools
Smart chat tools, automated responses, and WhatsApp integration so your customers always get a reply.
Learn MoreRecord Management & Reporting
Consolidate scattered data into clean, searchable systems and dashboards that keep you informed.
Learn MoreHow a project works
A clear, structured process — so you always know what's happening and why.
Discovery
We learn how your business really works before building anything.
Solution Design
A clear roadmap — you approve before we build a single line.
Build & Integration
Iterative delivery, integrated with your existing tools.
The people behind your solution
Two specialists with a single focus — helping your business run better.
Ana Avilés
Masters in Administration & Project Management. Leads client discovery and solution design — turning operational challenges into clear, practical outcomes.
Chris Ugbomah
Master of Computer Science. Leads technical architecture and implementation — ensuring every solution integrates cleanly and scales with your business.
Common Questions
How long does an implementation take?
Typically 4–8 weeks depending on your current systems and the scope of the solution. We'll give you a realistic timeline during our initial discovery conversation.
Do I need a large budget?
Our solutions are modular. We start with the highest-impact areas so the solution pays for itself quickly — you don't need a large upfront commitment to get started.
Is my business data secure?
Yes. We use enterprise-grade security practices and private instances to ensure your data stays yours. We never share client data with third parties.
Do you work with businesses outside Saskatchewan?
Absolutely. While we're proudly Saskatchewan-based, we work with service businesses across Canada remotely. Our process is fully remote-friendly.
What types of businesses do you work with?
We specialise in small to mid-sized service companies — trades, professional services, healthcare admin, real estate, accounting, and more. If you run a service business with repetitive processes, we can help.